Trip Settings, Dates, and Timezones

The Settings Page

Open any trip and click Settings in the left-hand nav. The Settings page is organized into stackable cards:

1. Trip Information — banner, title, description, dates, timezones, location (read-only)
2. Notifications — weekly AI update email toggle
3. Sharing — public sharing toggle + URL
4. Trip Guests — manage everyone added to the trip
5. Calendar Sync (Pro) — iCal feed URL, Google/Outlook subscribe buttons
6. Delete Trip — bottom of the page

Saving is explicit: most edits are form-driven and require clicking Save Trip to commit.

Editing Trip Information

Banner Image

Click the image thumbnail to upload a new banner. JPG, PNG, and GIF are supported, up to 2 MB. Square-ish or landscape images work best. The banner appears on the trip list, the trip header, and public share pages.

Title

Minimum 4 characters. This is what appears everywhere the trip is referenced. Free-form text — use whatever makes sense ("Honeymoon 2026", "Rome & Florence", "Q2 Client Summit").

Description

Optional. Up to 500 characters. Shows under the trip banner and on the public share page. Use it to describe what the trip is about, who's going, or key planning notes.

Dates

Click the date range button to open the date picker. Pick a start and end date. Both are required. The trip duration (e.g. "7 nights") updates automatically.

Dates are locked once the trip has started — the inputs become disabled once the start date is in the past. Plan Harmony doesn't prevent you from having a trip with passed dates, but it does prevent you from editing them after the fact.

Timezones

Multi-select from the full list of named timezones. The first timezone in the list is treated as the trip's primary timezone — it's the default for new events and the one the calendar displays in.

Changing the timezone list doesn't retroactively change existing events. Each event keeps its own start/end timezone selected when it was created.

Location

Read-only. Displays the destination set at trip creation. To change destinations, create a new trip (or clone if you're an agency member).

Notifications

One toggle: Receive weekly update emails. When on, you get a weekly digest of fresh AI Travel Planner suggestions for this trip. Off by default after the initial sign-up; each trip has its own setting.

This setting is user-specific in appearance but trip-specific in behavior — it controls what you get for this trip. Other guests manage their own notification settings.

Sharing

Two controls:

Make this trip shareable

Flip on to generate a public URL for the trip. The URL appears below the toggle when sharing is enabled. Flip off to revoke public access. See the Sharing Your Trip Publicly article for details.

Feature on agency profile (agency members only)

When enabled (and saved), the trip appears on your agency's public profile page as a showcase. Up to 6 trips can be featured at once.

Trip Guests

A list of everyone on the trip — avatar, name, email, and role label. From here you can:

• Edit a placeholder guest (pencil icon) — change their name or add an email
• Remove a guest (× icon) — with confirmation
• Add a Client (agency members only) — opens the Share Trip dialog

Owners, organizers, agency members, and planners cannot be removed from this screen.

Calendar Sync (Pro only)

See the Syncing Your Trip to Your Calendar article for details on Google Calendar, Outlook, and Apple Calendar subscription.

On free trips this section shows an upgrade prompt instead of the feed URL.

Deleting a Trip

At the bottom of the Settings form, alongside Save Trip, is a red Delete Trip button. Clicking it opens a confirmation dialog — "This CANNOT be undone." Type the confirmation and click Confirm Trip Delete.

Deleting removes:

• The trip itself
• All events on the calendar
• All budget items
• All uploaded files and attachments
• Access for all guests
• Any calendar subscriptions (the iCal feed stops resolving)

What's preserved:

• Guest user accounts (not affected)
• Agency client records (the clients remain in your agency roster)

Tips

• Set timezones before adding cross-timezone events. It's less friction — the dropdowns on events show trip timezones at the top.
• Save often. Most Settings edits require clicking Save Trip. Batch your changes and save once.
• Banner images set the vibe. A great banner makes the trip feel real. Take a photo from a future destination, or grab a stock image from Unsplash.
• Don't delete for a "fresh start." If you want to re-do a trip's planning, delete the events (or clone the trip, for agencies) instead of deleting the whole trip — you'll lose guest access, uploaded documents, and the trip's history.